AI Tools Associate

About the Role

We are seeking a highly organized and detail-oriented AI Tools Associate to join our dynamic consulting team and support a critical engagement for a prominent client based in Riyadh. This is a full-time, permanent position designed for professionals who thrive in structured environments and are passionate about leveraging technology to streamline information management and enhance communication efficiency. As a fully remote role, this position demands a high level of self-discipline, exceptional written communication skills, and a preference for documented processes over ad-hoc verbal updates.

Our advisory practice is dedicated to helping leadership teams resolve operational inefficiencies and management friction. We prioritize practical, results-driven solutions over technological experimentation. The AI Tools Associate will play a pivotal role in identifying, testing, and implementing AI-powered tools that enhance our ability to capture decisions, map workflows, and maintain a disciplined management cadence. Your primary responsibility will be to establish and maintain a robust, written system that eliminates reliance on memory, ensuring clarity, accountability, and seamless collaboration across all projects.

Key Responsibilities

• Tool Evaluation and Implementation: Test and assess various AI applications to determine their suitability for improving note-taking, documentation, and knowledge retention within our consulting workflows.
• Documentation and Summarization: Develop and manage templates that transform complex meeting transcripts into concise, actionable summaries, facilitating quick decision-making and alignment among stakeholders.
• Client Project Management: Organize and maintain digital project records for our Riyadh-based client, ensuring that all decisions, priorities, and action items are clearly documented and easily accessible.
• Automation and Integration: Configure basic automations to facilitate seamless data transfer between communication tools and our internal knowledge base, reducing manual effort and minimizing errors.
• Quality Assurance: Review and refine AI-generated outputs to ensure they adhere to our standards of clarity, directness, and plain English, enhancing readability and usability.
• Process Optimization: Contribute to the maintenance of minimal yet effective written records for recurring team rhythms, fostering alignment and reducing unnecessary complexity.
• Project Setup and Governance: Assist in the creation of new project spaces, ensuring that roles, responsibilities, and ownership markers are clearly defined to promote accountability.
• Knowledge Management: Update and maintain our internal library of tool guides, enabling the team to utilize software resources efficiently and consistently.

Ideal Candidate Profile

We are looking for a candidate who embodies the following qualities and skills:

• Clarity and Precision: A strong preference for clear, concise, and unambiguous communication in all forms of documentation and interactions.
• Attention to Detail: Exceptional ability to identify inconsistencies, errors, or gaps in written records, ensuring high standards of accuracy.
• Technological Curiosity: A natural inclination toward exploring how software tools can enhance efficiency and productivity in daily workflows.
• Independence and Self-Motivation: The capacity to work autonomously in a remote setting while maintaining high productivity and focus.
• Pragmatic Approach: A results-oriented mindset that prioritizes functional solutions over unnecessary complexity or theoretical advancements.
• Time Management: Strong organizational skills with the ability to multitask and manage multiple administrative responsibilities efficiently.
• Documentation Advocacy: A belief in the power of structured habits and thorough documentation as the foundation of effective management.

Preferred Qualifications

While not mandatory, the following experiences and skills are highly valued:

• Hands-on experience using AI chat tools or large language models (LLMs) for writing, summarization, or data processing tasks.
• Familiarity with project management software (e.g., Asana, Trello, Monday.com) or digital collaboration platforms (e.g., Slack, Microsoft Teams, Notion).
• Background in business administration, communications, or a technical field that emphasizes logical problem-solving and structured thinking.
• Prior involvement in digital projects or remote team collaborations, demonstrating adaptability in virtual work environments.
• Basic understanding of prompt engineering or structured instruction design for software applications.

What We Offer

This fully remote position provides the flexibility to work from a location that best suits your lifestyle while maintaining a quiet, focused work environment. We are committed to deep work and minimize unnecessary meetings to maximize productivity. As an AI Tools Associate, you will collaborate closely with seasoned consultants on high-impact management challenges, gaining valuable insights into the operational dynamics of successful organizations. This role is a salaried position with compensation that reflects both your experience level and current market standards, ensuring fair and competitive remuneration.

About Olive Tree Consulting Group

Olive Tree Consulting Group is a specialized advisory firm dedicated to resolving recurring management challenges that hinder organizational effectiveness. Our focus lies at the intersection of strategic planning and day-to-day execution, where even highly capable teams often struggle with recurring issues such as unclear decision ownership, stalled priorities, or misaligned responsibilities. These challenges are rarely rooted in interpersonal conflicts but rather in outdated structural habits that fail to adapt to modern demands. By implementing robust systems and fostering disciplined documentation practices, we empower leadership teams to achieve sustainable operational excellence.