Project Coordinator

Position Overview

We are seeking a highly organized and detail-oriented Project Coordinator to support the technical execution of our CCTV Sewer Inspection Project. In this role, you will work closely with the Project Engineer to ensure seamless coordination of all technical aspects, compliance with contractual obligations, and adherence to project specifications, quality standards, and HSE (Health, Safety, and Environment) requirements. The ideal candidate will possess strong administrative, reporting, and coordination skills, with a proven ability to manage documentation, track project progress, and facilitate communication among field teams, clients, and subcontractors.

Key Responsibilities

• Compliance and Documentation: Ensure strict adherence to contract requirements, project specifications, and HSE standards while maintaining accurate and up-to-date project documentation, records, and technical submittals.
• Technical Coordination: Assist in preparing and submitting technical reports, work plans, and permit requests, ensuring timely delivery and alignment with project milestones.
• Progress Monitoring: Track project schedules, productivity metrics, and quantity tracking to provide accurate progress reports and identify potential bottlenecks or areas for improvement.
• Field and Office Support: Facilitate daily data recording for CCTV inspections, assist in raising inspection requests, and ensure all reports are prepared, reviewed, and submitted to the client in a timely manner. Maintain organized records of all project documents and correspondence.
• Cross-Functional Collaboration: Act as a liaison between field teams, client representatives, and subcontractors to ensure smooth communication, resolve issues promptly, and uphold project objectives.
• Administrative Duties: Provide comprehensive office support, including data entry, document control, and preparation of presentations or materials as required by the Project Engineer or management.

Required Skills and Qualifications

To excel in this role, you must demonstrate proficiency in the following areas:

• Technical Proficiency: Strong working knowledge of Microsoft Office Suite (Excel, PowerPoint), AutoCAD, and project documentation software. Familiarity with GIS (Geographic Information Systems) is considered a valuable asset.
• Communication: Fluent proficiency in both English and Arabic, with excellent written and verbal communication skills to interact effectively with stakeholders at all levels.
• Organizational and Analytical Skills: Exceptional attention to detail, strong problem-solving abilities, and the capacity to manage multiple tasks while maintaining high standards of accuracy and compliance.
• Coordination and Reporting: Proven experience in coordinating projects, preparing technical reports, and tracking progress to ensure timely and accurate delivery of deliverables.
• Personal Attributes: Commitment to upholding confidentiality, objectivity, and company policies. Ability to work collaboratively in multidisciplinary teams with a focus on quality, efficiency, and continuous improvement.
• Additional Advantages: A valid driving license may be beneficial for site visits or coordination purposes.

Education and Experience

Candidates should meet the following criteria:

• Education: Bachelor’s degree or equivalent qualification with a strong foundation in Microsoft Office, AutoCAD, GIS, and data management.
• Experience: Minimum of five years of relevant experience in data entry, secretarial roles, document control, or office administration, with a focus on project documentation, technical reporting, and site coordination.