Administrative Assistant (Early Career Opportunity)-Jeddah- Ref. # ADMINSAR

About the Role

Tractebel Saudi Arabia is seeking a dynamic and highly organized Administrative Assistant to join our team in Jeddah. This is an exceptional opportunity for recent graduates eager to launch a professional career within a globally recognized engineering and consulting firm. The selected candidate will provide essential administrative, coordination, and office support to both project and corporate teams while gaining hands-on experience in professional business operations and project environments.

The position is tailored for individuals committed to advancing their careers in administration, business support, and corporate coordination within an international and fast-paced setting. It offers a unique platform to develop a strong foundation in professional business practices while contributing to meaningful projects that drive sustainable development and infrastructure advancements.

Key Responsibilities

The Administrative Assistant will play a pivotal role in ensuring the smooth operation of our office and supporting various teams. Core responsibilities include:

• Administrative Support: Provide comprehensive day-to-day administrative assistance to project and corporate teams, ensuring efficient workflow and operational continuity.
• Documentation Management: Maintain, update, and organize records, logs, reports, and administrative documentation in compliance with company standards and procedures.
• Meeting Coordination: Organize and coordinate meetings, including scheduling, preparing agendas, taking minutes, and ensuring follow-up actions are completed.
• Travel Arrangements: Facilitate domestic and international travel logistics for employees, including booking flights, accommodations, and transportation, while adhering to company policies.
• Correspondence Preparation: Draft, edit, and distribute professional correspondence, reports, presentations, and business documents to internal and external stakeholders.
• Invoice Administration: Assist with invoice processing, data entry, and document management to support financial and operational activities.
• Stakeholder Coordination: Collaborate with internal teams to address operational requirements, ensuring seamless communication and alignment with business objectives.
• Document Control: Implement and maintain proper filing, archiving, and document control practices to ensure information is accessible, secure, and compliant with regulatory standards.
• Reporting and Scheduling: Support the preparation of reports, manage schedules, and assist with general office coordination to enhance productivity and efficiency.
• Compliance Support: Ensure adherence to company procedures, documentation standards, and regulatory requirements to maintain operational integrity.

Qualifications

To excel in this role, candidates must meet the following essential criteria:

• Education: Bachelor's degree in Business Administration, Management, Human Resources, Finance, Economics, or a related field.
• Experience: 0-2 years of professional experience; fresh graduates are strongly encouraged to apply.
• Language Skills: Fluency in English, with strong written and verbal communication abilities.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with the ability to create and manage professional documents.
• Organizational Skills: Exceptional organizational and time-management capabilities, with a keen attention to detail.
• Professional Attributes: A proactive and professional attitude, coupled with a strong willingness to learn and adapt in a dynamic environment.

The following qualifications are considered advantageous:

• Language Proficiency: Fluency in both Arabic and English.
• Relevant Experience: Prior internship or administrative experience in a corporate, engineering, consulting, or project-based environment.
• Industry Exposure: Familiarity with the engineering, infrastructure, or consulting sectors, particularly in sustainable development or major infrastructure projects.

What We Offer

Joining Tractebel Saudi Arabia provides a unique opportunity to grow professionally while contributing to impactful projects that shape the future of infrastructure and sustainability. Our comprehensive benefits package includes:

• Competitive Compensation: A monthly salary of SAR 6,000.
• Career Development: Structured learning and career advancement opportunities to support your long-term professional growth.
• Project Exposure: The chance to work on major engineering, infrastructure, and sustainable development projects that have a global impact.
• Work Environment: A collaborative and multicultural workplace that fosters innovation, teamwork, and professional excellence.
• Industry Leadership: The opportunity to contribute to one of the world’s leading engineering consultancies, renowned for its expertise in energy, infrastructure, and sustainable solutions.

To apply for this exciting opportunity, please send your updated CV to [email protected], referencing #ADMINSAR in the subject line. We look forward to welcoming a motivated and dedicated professional to our team.