Admin and Accounts Assistant

About Aqualis Group

As a leading global consultancy group, Aqualis combines multidisciplinary expertise to deliver marine, engineering, and technical services that enhance safety and sustainability across the maritime, oil & gas, and renewable energy sectors. With a rich heritage dating back to 1856—originating from the world’s first marine surveying organization, The Salvage Association—Aqualis has evolved into a premier provider of technical expertise across marine and engineering disciplines. Operating in multiple locations worldwide, we empower our clients to navigate today’s challenges while preparing for the demands of tomorrow.

Role Overview

We are seeking a detail-oriented and proactive Admin and Accounts Assistant to provide comprehensive administrative and accounting support to our UAE operations. This role is pivotal in ensuring the smooth functioning of finance, human resources, compliance, and general office administration, contributing to the efficient execution of our business activities. The successful candidate will play a key role in maintaining financial accuracy, supporting project management, and upholding compliance with internal and external standards.

Key Responsibilities

• Financial Administration: Issue invoices for entities in the UAE, Qatar, and KSA, and accurately post timesheet and expense data for freelancers in the ERP system.
• Work in Progress (WIP) Management: Conduct regular reviews of WIP and liaise with Project Managers to ensure timely follow-ups and accurate reporting.
• Accounting Support: Assist in maintaining accounting records by filing and posting invoices, receipts, and payment vouchers in NetSuite, ensuring data integrity and compliance.
• Bank Reconciliation: Support bank reconciliation processes and prepare supporting schedules to facilitate accurate financial reporting.
• Audit and Compliance: Coordinate with external accountants and auditors by providing necessary documentation and ensuring adherence to regulatory requirements.
• Monthly Closing Activities: Contribute to month-end closing processes and assist in the preparation of basic management reports to support decision-making.
• Office Administration: Manage general office operations, including records management, document control, and coordination with service providers such as travel agents, office vendors, and insurance providers.
• Contract and Document Management: Maintain organized filing systems for contracts, agreements, and corporate documents to ensure accessibility and compliance.
• Administrative Support: Provide timely and efficient administrative assistance to management and other departments as required.
• Compliance and Controls: Ensure strict adherence to internal controls, company policies, and local regulations to mitigate risks and maintain operational integrity.
• Additional Duties: Perform other tasks as reasonably assigned to support the seamless operation of business activities.

Ideal Candidate Profile

We are looking for a candidate with a minimum of two years of relevant experience in a finance-related role within a corporate environment. The ideal candidate will possess a solid understanding of banking transactions and tax regulations specific to the UAE and Qatar. Proficiency in Microsoft Windows applications, particularly Excel, is essential, along with the ability to work independently, prioritize tasks effectively, and meet deadlines in a dynamic business environment.

Additional Information

This position is based at our office in Al Khobar, Saudi Arabia. Candidates must have the legal right to live and work in the country. The application deadline is Friday, 21st August, though we reserve the right to close the vacancy early should we receive a sufficient number of qualified applications.

For further details about our organization and the services we provide, please visit https://aqualis-group.com/. To apply, please submit your application using the link provided on this page. Please note that we do not accept applications from recruitment agencies.

Our Commitment to Diversity, Equity, and Inclusion

Aqualis Group is dedicated to fostering a diverse, equitable, and inclusive workplace where every individual is respected, valued, and empowered to succeed. As a global organization, we recognize that diversity drives innovation and strengthens our teams. We are committed to providing flexible working arrangements, accessible environments, and initiatives that promote employee wellbeing. If your experience does not align perfectly with every requirement, we encourage you to apply—your unique perspective may be the asset we need to drive our collective success.