Document Controller

Document Controller – Join Our Engineering Team and Drive Precision in Project Documentation

Are you a meticulous professional with a passion for organization, detail-oriented execution, and seamless administrative support? We are seeking a dynamic Junior Engineering Coordinator / Document Controller to play a pivotal role in maintaining the integrity of our engineering and project documentation. This is an excellent opportunity for recent graduates or early-career professionals with up to three years of experience to establish a strong foundation in project coordination, document management, and engineering support within a fast-paced, innovative environment.

In this critical role, you will serve as the backbone of our documentation processes, ensuring that every project deliverable is accurate, compliant, and efficiently distributed. Your work will directly support our engineering and project teams, enabling them to focus on innovation and execution while you handle the meticulous details of document control. If you thrive in a structured yet collaborative setting and are eager to grow within a project-driven organization, we invite you to apply.

Key Responsibilities

As our Document Controller, your responsibilities will include, but are not limited to:

• Document Management and Organization: Maintain, update, and control all engineering and project documentation with precision, ensuring compliance with company standards and industry best practices. This includes filing, tracking revisions, and managing document lifecycles from creation to final delivery.
• Administrative and Coordination Support: Provide indispensable support to engineering and project teams by assisting with administrative tasks, including the preparation of technical proposals, reports, presentations, and other critical project documentation.
• Portal and Submission Management: Facilitate seamless document submissions through client and contractor portals, ensuring timely and accurate communication of project deliverables. Coordinate with internal teams to align on deadlines and requirements.
• Revision and Approval Tracking: Monitor document revisions, approval workflows, and project correspondence to maintain transparency and accountability across all stakeholders.
• Project Reporting and Compliance: Support project reporting activities by maintaining comprehensive document registers and ensuring all deliverables meet regulatory and client-specific requirements.
• Collaborative Problem-Solving: Work closely with multidisciplinary teams to address administrative challenges, streamline workflows, and contribute to the overall success of engineering projects.
• General Administrative Duties: Perform additional administrative tasks as needed to support the smooth operation of engineering and project teams.

Qualifications and Skills

To excel in this role, you will bring a blend of technical acumen, organizational expertise, and a proactive mindset. We are looking for candidates who meet the following criteria:

• Educational Background: A Bachelor’s degree in Engineering (Civil, Mechanical, Electrical, Industrial, or a related discipline) is required. Recent graduates or professionals with up to three years of relevant experience are encouraged to apply.
• Administrative and Document Control Experience: While prior experience in document control, proposal preparation, or portal management is advantageous, it is not mandatory. We value transferable skills such as organizational proficiency and attention to detail.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential. Familiarity with document control systems or electronic document management systems (EDMS) is a strong plus.
• Organizational and Analytical Skills: Exceptional organizational abilities and a keen eye for detail are non-negotiable. You must be capable of managing multiple tasks simultaneously while maintaining high standards of accuracy and efficiency.
• Communication and Collaboration: Strong written and verbal communication skills in English are required. You will need to liaise effectively with internal teams, clients, and contractors, ensuring clarity and professionalism in all interactions.
• Adaptability and Problem-Solving: The ability to thrive in a fast-paced environment and solve problems collaboratively is critical. We seek individuals who are proactive, solution-oriented, and eager to learn and develop within a dynamic project setting.

If you are a detail-oriented professional with a passion for supporting engineering excellence and a commitment to continuous growth, we encourage you to join our team. Together, we will ensure that every project is documented with precision, delivered on time, and aligned with the highest standards of quality and compliance.