Practice Assistant

Join a Leading International Law Firm as a Practice Assistant in Riyadh

An internationally recognized law firm based in Riyadh is seeking a highly motivated and experienced Practice Assistant to provide exceptional administrative and organizational support to our team of lawyers and partners. This is a prime opportunity to contribute to a dynamic, fast-paced legal environment where your role will be instrumental in delivering outstanding client service while ensuring the seamless operation of our busy legal practice.

Key Responsibilities

• Diary and Inbox Management: Proactively manage complex schedules, prioritize tasks, and maintain an organized inbox to ensure efficient workflow and timely responses.
• Meeting and Travel Coordination: Arrange and coordinate high-level meetings, conferences, and international travel arrangements for lawyers and partners, ensuring all logistics are handled with precision.
• Legal Documentation and Correspondence: Prepare, format, and amend a variety of legal documents, presentations, and correspondence with meticulous attention to detail and adherence to firm standards.
• Billing and Financial Administration: Assist with billing processes, time recording, and financial documentation to support the firm’s operational and financial objectives.
• Client Records and Communications: Maintain accurate and up-to-date client records, facilitate professional client communications, and ensure all interactions reflect the firm’s commitment to excellence.
• General Administrative Support: Provide comprehensive administrative assistance across the team, including managing correspondence, handling confidential information, and supporting day-to-day operations.
• Marketing and Business Development Support: Contribute to pitches, marketing materials, and business development initiatives by preparing high-quality presentations and coordinating related activities.
• Cross-Departmental Collaboration: Liaise effectively with internal departments to streamline processes, resolve operational challenges, and ensure the smooth functioning of the practice.

Requirements

• Proven experience as a Legal Secretary, Practice Assistant, or Executive Assistant within a law firm or professional services environment.
• Demonstrated ability to manage multiple priorities with a high level of organization and efficiency.
• Exceptional attention to detail and the capacity to meet tight deadlines without compromising quality.
• Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Strong interpersonal and communication skills, with the ability to interact professionally with clients and colleagues at all levels.
• Discretion and integrity when handling sensitive and confidential information.

If you are a proactive professional with a passion for supporting legal teams and contributing to a high-performing practice, we encourage you to apply. Only shortlisted candidates will be contacted for further consideration.