Administrative Assistant

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Riyadh, Saudi Arabia. In this pivotal role, you will play a critical part in supporting our governmental electronic services while ensuring full compliance with regulatory requirements and corporate policies. Your responsibilities will encompass managing government-related documentation, facilitating electronic service interactions, and maintaining essential company certifications. This position is exclusively open to Saudi nationals and offers an opportunity to contribute to streamlined governmental processes within a dynamic corporate environment.

Key Responsibilities

• Regulatory Compliance: Ensure adherence to governmental requirements, legal regulations, and internal company processes to maintain operational integrity and avoid compliance risks.
• Government Platform Management: Oversee and manage governmental electronic services and platforms, ensuring seamless functionality and accurate data processing.
• Documentation and Requests: Process and follow up on documentation requests for the company and its clients, ensuring timely submission and compliance with government standards.
• Financial Coordination: Monitor government-related payments and records in collaboration with the Finance Department to ensure accuracy and timely processing.
• Document Maintenance: Maintain all necessary documents required by governmental entities, including Commercial Registration (CR), Saudization, GOSI, tax certificates, licenses, and other regulatory documents.
• Reporting: Prepare and submit monthly and periodic reports to management, summarizing the status of requests, government licenses, and departmental activities.
• License Renewals: Manage the renewal and maintenance of company documents, including Commercial Registration (CR), Saudization, GOSI, tax, licenses, and other government certificates.
• Government Communication: Liaise with governmental entities to facilitate the issuance of licenses and other required documents, ensuring smooth and efficient interactions.
• Contract Authentication: Authenticate electronic contracts related to clients’ properties, ensuring legal validity and compliance with regulatory standards.
• Financial Coordination: Collaborate with the Finance Department to manage licensing fees and ensure timely payments to governmental authorities.
• Management Liaison: Act as the primary point of contact for management on government-related matters, providing updates and resolving issues promptly.

Qualifications and Competencies

Education and Experience: Applicants must be Saudi nationals with a Diploma or Bachelor’s degree in Business Administration, Accounting, or a related field. Candidates with 0–6 years of relevant experience will be considered, with preference given to those with prior exposure to governmental processes or administrative roles.

Technical Skills: Proficiency in Microsoft Office applications is essential, with advanced skills in Microsoft Excel required to manage data, generate reports, and perform analytical tasks.

Core Competencies:

• Customer Focus: Demonstrate a commitment to meeting the needs of internal and external stakeholders with professionalism and efficiency.
• Decision Quality: Exhibit sound judgment and the ability to make timely, informed decisions in alignment with organizational goals.
• Action Oriented: Proactively address tasks and challenges to drive results and maintain operational momentum.
• Plans and Aligns: Develop and execute plans that align with departmental and organizational objectives while adapting to changing priorities.
• Collaborates: Foster strong working relationships with colleagues, governmental entities, and external partners to achieve shared goals.
• Develops Talent: Support the growth and development of team members through mentorship and constructive feedback.
• Instills Trust: Build credibility and trust with stakeholders by demonstrating integrity, transparency, and reliability in all interactions.
• Manages Ambiguity: Navigate complex or uncertain situations with confidence, leveraging analytical skills to identify solutions.