Manager Project Administration

Job Overview

NSH Saudi, a leading entity in the Oil & Gas sector, is seeking a highly skilled and experienced Project Admin Manager to lead the administrative operations for large-scale Engineering, Procurement, and Construction (EPC) projects. This pivotal role is based in Saudi Arabia and requires a professional who can ensure seamless project execution through meticulous administrative oversight, compliance management, and coordination across multiple departments. The ideal candidate will serve as the backbone of project administration, supporting the project management team from initiation to close-out while maintaining the highest standards of efficiency, accuracy, and regulatory adherence.

Key Responsibilities

The Project Admin Manager will be responsible for a comprehensive range of administrative functions critical to the success of Oil & Gas EPC projects. Core duties include:

• Project Administration Leadership: Oversee all administrative activities at the project site, ensuring alignment with project objectives and company standards.
• Cross-Functional Coordination: Collaborate closely with Project Managers, Construction Managers, and department heads to facilitate smooth project execution and resolve administrative challenges proactively.
• Team Supervision: Lead and mentor a team of administrative professionals, including document controllers, timekeepers, and camp administration staff, to ensure optimal performance and adherence to operational protocols.
• Document and Records Management: Establish and maintain robust systems for managing project documentation, correspondence, reports, and records, ensuring accuracy, accessibility, and compliance with internal and external requirements.
• Manpower and Logistics Coordination: Manage employee mobilization, onboarding, accommodation, transportation, and site logistics to support project timelines and workforce productivity.
• Compliance and Reporting: Monitor manpower records, attendance, leave schedules, and timesheets while ensuring full compliance with company policies, client specifications, and Saudi labor regulations. Prepare and present weekly and monthly administrative reports to project leadership.
• Stakeholder Liaison: Act as a liaison between HR, Procurement, Finance, and client representatives to address administrative matters, resolve issues, and foster collaborative relationships.
• Audit and Close-Out Support: Assist in preparing for audits, inspections, and project close-out documentation, ensuring all administrative deliverables are completed accurately and on time.
• Confidentiality and Integrity: Uphold the highest standards of confidentiality regarding project and personnel information, safeguarding sensitive data at all times.

Qualifications and Requirements

To excel in this role, candidates must meet the following criteria:

• Education: A Bachelor’s Degree in Business Administration, Management, or a related field is required.
• Professional Experience: A minimum of 10 years of progressive experience in project administration, with a focus on Oil & Gas EPC projects. Prior experience in Saudi Arabia or the Gulf region is highly preferred, with a minimum of 5 years in this capacity.
• Technical Competencies: In-depth knowledge of project administration, manpower coordination, document management, and site operations within the Oil & Gas sector. Proficiency in Microsoft Office Suite and ERP/document management systems is essential.
• Soft Skills: Exceptional communication, leadership, and organizational abilities, coupled with the capacity to manage multiple priorities in a dynamic and fast-paced project environment.
• Regulatory Awareness: Familiarity with Saudi labor regulations and project mobilization processes is advantageous.

Preferred Experience

While not mandatory, candidates with prior experience in major Oil & Gas EPC projects for industry leaders such as Aramco, SABIC, or ADNOC will be given strong consideration. Such experience demonstrates a deep understanding of the sector’s unique challenges and best practices in project administration.

NSH Saudi offers a competitive compensation package, professional growth opportunities, and the chance to contribute to high-impact projects that shape the future of the Oil & Gas industry. If you are a results-driven professional with a passion for excellence in project administration, we invite you to apply and become an integral part of our dynamic team.