Receiving Clerk

Receiving Clerk – Ensure Seamless Inventory Management and Operational Excellence

Join our dynamic team as a Receiving Clerk and play a pivotal role in maintaining the integrity of our hotel’s supply chain operations. In this critical position, you will oversee the precise receiving, inspection, and documentation of all incoming goods, ensuring compliance with financial controls, quality standards, and regulatory requirements. Your meticulous attention to detail and commitment to accuracy will directly support our operational efficiency, financial integrity, and guest experience.

As a Receiving Clerk, you will be the first point of contact for all deliveries, acting as a bridge between suppliers, internal departments, and management. This role demands a blend of organizational prowess, technical proficiency, and a customer-focused mindset to streamline processes and resolve discrepancies with professionalism. If you thrive in a fast-paced environment where precision and reliability are paramount, this opportunity is designed for you.

Key Responsibilities:

• Receive and Inspect Deliveries with Precision: Carefully verify all incoming goods against purchase orders, supplier documentation, and quality specifications to ensure accuracy in quantity, condition, and compliance with hotel standards.
• Process Transactions Efficiently: Input receiving data into our integrated hotel systems (such as MC, Birchstreet, or OnQ) with meticulous accuracy, ensuring seamless integration with accounting and inventory management processes.
• Resolve Discrepancies Proactively: Collaborate with Purchasing, Stores, Finance, and suppliers to address and resolve any discrepancies in deliveries, invoices, or documentation, minimizing operational delays.
• Maintain Comprehensive Documentation: Keep detailed and organized records of all receiving activities, including invoices, delivery notes, and audit trails, to support financial transparency and regulatory compliance.
• Coordinate with Cross-Functional Teams: Act as a liaison between receiving, purchasing, finance, and external suppliers to ensure smooth workflows and timely resolution of issues.
• Support Inventory and Stock Control: Assist in inventory counts, stock reconciliations, and stock control activities to maintain optimal inventory levels and reduce waste.
• Ensure Regulatory Compliance: Adhere strictly to Hilton’s policies, HACCP standards, and local health and safety regulations to uphold the highest operational and food safety benchmarks.
• Contribute to Continuous Improvement: Identify opportunities to enhance receiving processes, documentation, and system efficiency, proposing actionable solutions to management as needed.

This role is ideal for individuals who are detail-oriented, highly organized, and passionate about contributing to the seamless functioning of a world-class hospitality operation. Your ability to work independently, communicate effectively, and maintain impeccable records will be instrumental in supporting our team’s success.

Qualifications and Skills:

• Educational Background: A diploma or bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain Management, or a related field. Relevant industry experience is equally valued.
• Professional Experience: At least 1–2 years of hands-on experience in receiving, purchasing, stores, accounting, or a related role, with a preference for candidates with hospitality industry exposure.
• Technical Proficiency: Strong familiarity with receiving procedures, inventory control, and financial documentation. Experience with hotel management systems (e.g., MC, Birchstreet, OnQ) is a significant advantage. Proficiency in Microsoft Office, particularly Excel, is essential.
• Soft Skills: Exceptional organizational and communication skills, with an unwavering commitment to accuracy and attention to detail. The ability to work autonomously, multitask efficiently, and maintain composure in fast-paced environments is critical.
• Industry Knowledge: Understanding of hospitality operations, supply chain logistics, and compliance with industry standards (e.g., HACCP) is highly beneficial.

If you are a meticulous professional eager to contribute to the operational excellence of a leading hospitality brand, we invite you to apply and be part of a team that values precision, integrity, and teamwork.