Production Administration Controller II, I

Production Administration Controller II, I – Strategic Administrative Leadership in Industrial Operations

Join our dynamic organization as a **Production Administration Controller II, I**, where you will play a pivotal role in ensuring seamless administrative operations across multiple production disciplines. This position demands meticulous organization, strong communication skills, and a commitment to maintaining efficiency within a high-performance industrial environment. As an integral member of the production team, you will bridge the gap between operational leadership and day-to-day administrative execution, driving productivity while upholding compliance and documentation standards.

In this dynamic role, you will provide indispensable support to the **Structural, Piping, Mechanical, E&I, Commissioning, Coating, and Scaffolding** teams by managing critical personnel and project-related documentation. Your responsibilities will span across data entry, record-keeping, and system integration, ensuring that all administrative processes align with company policies and industry best practices. You will collaborate closely with the **IT and IFS teams** to troubleshoot system issues, guaranteeing uninterrupted workflows and data accessibility.

Key Responsibilities

Your role will encompass a broad spectrum of administrative duties, including but not limited to:

• Document Management: Receive, process, and distribute official company documents to personnel within your assigned department, ensuring compliance with IMI’s document management protocols. This includes handling leave requests, overtime (OT) submissions, travel authorizations, and transport requisitions.
• Digital Record-Keeping: Centralize, scan, and distribute personnel-related documents—such as medical records, leave applications, and travel permits—through established digital platforms, including **IFS and AVEVA ERP**, while maintaining secure and organized records.
• Attendance and Workforce Allocation: Collect daily attendance sheets from supervisors, centralize them at the departmental level, and generate weekly or monthly time allocation reports for project management and cost control purposes.
• Project Documentation Support: Print, distribute, and track project-related documentation upon request from engineers, ensuring all stakeholders have access to the most up-to-date materials.
• HSE, Inventory, and Logistics Coordination: Gather and consolidate **Health, Safety, and Environment (HSE) records**, inventory data, and office consumable logs, while also overseeing tool maintenance documentation.
• Reporting and Analytical Support: Compile and present synthesized data reports as required by department leaders, contributing to informed decision-making and operational transparency.
• Stakeholder Communication: Act as a liaison between industrial supervisors, workers, and administrative leadership, resolving day-to-day operational challenges with professionalism and efficiency.

This role demands a high level of **attention to detail, problem-solving ability, and adaptability** in a fast-paced industrial setting. You will be expected to work collaboratively with cross-functional teams to ensure smooth administrative workflows, supporting the broader goals of productivity, compliance, and continuous improvement.

Qualifications and Experience

To excel in this position, we seek a candidate with:

• Education: A diploma or equivalent qualification in a relevant field, demonstrating foundational knowledge in administrative or industrial operations.
• Professional Certifications: Preference will be given to candidates with **IFS training qualifications** or certifications in computer systems and operational software, enhancing your ability to navigate enterprise-level platforms.
• Experience: A minimum of **6-9 years** in a similar administrative role within an industrial environment, where you have honed your skills in document management, personnel coordination, and system integration.
• Language Proficiency: Fluency in **English (both written and spoken)** is mandatory. Additional proficiency in **Arabic and Hindi** is highly advantageous, reflecting our commitment to fostering an inclusive and multilingual workforce.

If you are a detail-oriented professional with a passion for driving administrative excellence in a dynamic industrial setting, we invite you to apply and contribute your expertise to our mission of operational efficiency and growth.