Office Manager – Board of Directors (BOD)

About the Role

We are seeking a highly motivated, detail-oriented, and discreet Office Manager to provide exceptional administrative and operational support to the Board of Directors (BOD). This pivotal role is designed for a professional who thrives in a fast-paced corporate environment, demonstrating the ability to manage executive office functions with precision, confidentiality, and strategic foresight. The successful candidate will serve as the backbone of the executive office, ensuring seamless coordination of administrative tasks, board activities, and high-level communications while maintaining the highest standards of professionalism and discretion.

Key Responsibilities

The Office Manager – Board of Directors will play a critical role in facilitating the efficient operation of the executive office. Responsibilities include:

• Executive Office Operations: Oversee the daily administrative functions of the executive office, ensuring all operations align with the strategic objectives of the Board of Directors.
• Calendar & Meeting Management: Coordinate and manage the BOD’s schedules, including meetings, appointments, and travel arrangements, with meticulous attention to detail and prioritization.
• Documentation & Reporting: Prepare and maintain meeting agendas, presentations, reports, minutes, and action item follow-ups to ensure accurate documentation and accountability.
• Confidentiality & Information Management: Handle sensitive correspondence, documents, and executive communications with the utmost discretion and integrity, safeguarding confidential information at all times.
• Stakeholder Coordination: Act as a liaison between the Board of Directors and internal/external stakeholders, facilitating clear and timely communication to support organizational goals.
• Action Item Tracking: Monitor and follow up on key action items, ensuring timely completion and alignment with executive directives and board decisions.
• Event & Meeting Coordination: Organize executive meetings, board sessions, and corporate events, ensuring logistical excellence and adherence to professional standards.
• Record & Filing Systems: Maintain organized and up-to-date records, filing systems, and executive documentation to support efficient retrieval and compliance.
• Cross-Departmental Collaboration: Work closely with various departments to ensure seamless execution of executive directives and alignment with organizational priorities.
• Strategic Support: Assist senior leadership in driving strategic initiatives and special projects, contributing to the achievement of long-term organizational objectives.

Qualifications & Experience

To excel in this role, candidates must meet the following qualifications and possess relevant experience:

• A Bachelor’s degree in Business Administration, Management, or a related field.
• 5–8 years of progressive experience in an Office Manager, Executive Assistant, or Executive Office Administrator role, with a proven track record of supporting senior executives or Board-level leadership.
• Extensive experience managing executive calendars, meetings, travel logistics, and confidential documentation in a corporate or group setting.
• Exceptional written and verbal communication skills in English; proficiency in Arabic is a valuable asset.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.
• Demonstrated ability to multitask, prioritize, and manage time effectively in a high-pressure environment.
• A professional demeanor, unwavering integrity, and a commitment to maintaining confidentiality at all times.
• Proven ability to work independently, adapt to evolving priorities, and deliver results with minimal supervision.
• Prior experience within a corporate, group, or multinational organization is highly desirable.

Key Competencies

The ideal candidate will exhibit the following competencies to thrive in this role:

• Executive Office Management
• Board-Level Coordination
• Calendar & Meeting Management
• Executive Correspondence & Documentation
• Travel & Event Coordination
• Document & Records Management
• Confidentiality & Discretion
• Stakeholder Communication & Management
• Time Management & Prioritization
• Problem-Solving & Decision-Making
• Organizational Excellence
• Technical Proficiency in Microsoft Office Suite

What We Offer

Joining our team as the Office Manager – Board of Directors presents an exceptional opportunity to contribute to high-impact initiatives while working closely with executive leadership in a dynamic and collaborative environment. We provide:

• A competitive salary and comprehensive benefits package.
• Direct engagement with C-suite executives and senior leadership, fostering professional growth and visibility.
• Access to ongoing training, mentorship, and career development programs to enhance your skill set.
• A high-performance workplace that values innovation, integrity, and teamwork.

Ideal Candidate Background

We are seeking professionals with a proven background in supporting Board Members, C-suite executives, or senior leadership teams within large corporate organizations, holding companies, or multinational businesses. The ideal candidate will possess:

• Exceptional organizational and multitasking abilities.
• A track record of managing executive office functions with precision and professionalism.
• Strong interpersonal skills and the ability to liaise effectively with stakeholders at all levels.
• Unwavering commitment to confidentiality and ethical standards.