MIS Officer – School Administration

Position Overview

We are seeking a dynamic and meticulous Management Information Systems (MIS) Officer to join our school’s administrative team. The ideal candidate will play a pivotal role in ensuring the seamless operation of our educational and administrative systems by managing student information, maintaining accurate records, and providing technical and administrative support. This position requires a blend of technical expertise, organizational prowess, and strong communication skills to support both staff and students effectively.

Key Responsibilities

The MIS Officer will be responsible for a wide range of duties, including but not limited to:

• System Management: Oversee and operate critical educational and administrative platforms, including Noor, Engage, Learning Management Systems (LMS), Management Information Systems (MIS), Student Information Systems (SIS), Google Workspace, Microsoft 365, and Canva, ensuring optimal functionality and user support.
• Student Admissions & Registration: Coordinate and streamline student admissions and registration processes, including online enrollment, application management, and documentation preparation to ensure a smooth and efficient experience for applicants and their families.
• Data Management & Integrity: Maintain accurate and secure physical and electronic student records, ensuring data integrity, confidentiality, and compliance with school policies and regulatory standards. This includes managing student contracts, enrollment files, transcripts, certificates, and graduation records.
• Attendance & Reporting: Monitor and record student attendance, absences, and tardiness through the Noor System, and generate timely attendance reports. Prepare and distribute student reports, class lists, examination seating plans, and statistical analyses to support school operations and decision-making.
• Documentation & Compliance: Organize and maintain documentation related to school clubs, extracurricular activities, accreditation processes, and educational platforms. Prepare and verify all required documentation for school trips, including approvals and compliance checks.
• Parent & Stakeholder Communication: Serve as a liaison between the school and parents, communicating essential information regarding registration, document requirements, record updates, medical forms, and other official matters in both English and Arabic.
• Digital Filing & System Maintenance: Develop and maintain shared digital filing systems, ensuring proper document management and accessibility across departments. Support educational platforms through data migration, system maintenance, data verification, and quality assurance initiatives.
• Graduation & Assessment Support: Prepare and manage graduation documentation, including transcripts, certificates, and multimedia materials. Assist in the administration of assessments such as MAP, ABT, ETEC, and IB, including scheduling, documentation, and technical coordination.
• Administrative & Technical Support: Provide comprehensive administrative and technical support to school staff, including user training, survey administration, meeting documentation, and other operational duties as assigned. Collaborate with cross-functional teams to enhance system efficiency and user experience.
• Event & Program Coordination: Assist in organizing school events, parent meetings, orientation programs, and other administrative projects to foster a positive and engaging school environment.

Qualifications & Requirements

To excel in this role, candidates must meet the following criteria:

• Education: A Bachelor’s degree in Management Information Systems (MIS), Information Systems, Information Technology, Computer Science, Business Administration, or a related field.
• Experience: A minimum of five (5) years of experience in a K–12 school environment, with a proven track record in MIS and administrative support.
• Technical Proficiency: Strong knowledge of the Noor System and Student Information Systems (SIS), along with expertise in Microsoft 365 and Google Workspace. Experience with Learning Management Systems (LMS) and other educational platforms is highly desirable.
• Skills & Competencies: Exceptional organizational and time management skills, with a keen attention to detail. Ability to manage multiple priorities, work under pressure, and meet tight deadlines. Strong analytical, problem-solving, and technical support skills are essential.
• Communication: Excellent written and verbal communication skills in both English and Arabic, enabling effective interaction with diverse stakeholders.
• Professionalism & Confidentiality: Demonstrated ability to work independently and collaboratively while maintaining the highest standards of confidentiality and professionalism in handling sensitive information.